Volunteer Agreement

Himalayan Trust Volunteer Agreement (for illustration purposes)

This Volunteer Agreement describes the arrangement between the Himalayan Trust UK (“HTUK”), our Nepalese NGO partner [insert relevant party] and you. We wish to assure you of our appreciation of your volunteering with us and will do the best we can to make your volunteer experience with us enjoyable and rewarding.

Volunteers are an important and valued part of the HTUK and [insert relevant HTUK Partner]. We hope that you enjoy volunteering with us and feel a full part of the project you are volunteering into.

This agreement tells you what you can expect from us, and what we hope from you. We aim to be flexible, so please let us know if you would like to make any changes and we will do our best.

Part 1: The Organisation – Himalayan Trust UK (“HTUK”)

Your role as a volunteer is to support the work of [HTUK Partner] and starts on ……………

This work is designed to support and enhance the work of [HTUK Partner].  The HTUK commits to the following:

Induction and training

To provide thorough induction on the work of [HTUK Partner], its staff, your volunteering role and the induction and/or training you need to meet the responsibilities of this role.

Supervision, support and flexibility

To explain the standards we expect for our services and to encourage and support you to achieve and maintain them,

To provide a named person who will meet with you regularly to discuss your volunteering and any successes and problems,

To do our best to help you develop your volunteering role with us


Expenses are to be covered by the volunteer.

Health and safety

To provide adequate training and feedback in support of our health and safety policy.


To provide adequate insurance cover for volunteers whilst undertaking voluntary work approved and authorised by HTUK. (It will be necessary for the volunteer to have additional insurance to cover their personal belongings, health and travel when not on project)

Equal opportunities

To ensure that all volunteers are dealt with in accordance with our equal opportunities policy.


To try to resolve fairly any problems, grievances and difficulties you may have while you volunteer with us;

In the event of an unresolved problem, to offer an opportunity to discuss the issues in accordance with the procedures set out in disciplinary and grievance procedure.

Part 2: The Volunteer

I agree:

  • To help the HTUK and [HTUK Partner] fulfil their aims and objectives with regard to their teacher training and school development programme.
  • To perform my volunteering role to the best of my ability;
  • To follow the HTUK and [HTUK Partner] procedures and standards, including health and safety and equal opportunities, in relation to its staff, volunteers and clients;
  • To maintain the confidential information of the organisation and of its clients;
  • To meet time commitments and standards agreed to except in exceptional circumstances, and to give reasonable notice so other arrangements can be made;
  • To provide referees as agreed who may be contacted, and to agree to a police check and Disclosure and Barring Service (DBS) check under The Protection of Freedoms Act 2012being carried out where deemed necessary in the opinion of HTUK or [HTUK Partner] along with any equivalent check required under Nepalese law being carried out where necessary.

I agree to notify my supervisor of any absence and to give reasonable notice of my intention to leave.

This agreement is binding in honour only, is not intended to be a legally binding contract between us and may be cancelled at any time at the discretion of either party. Neither of us intend any employment relationship to be created either now or at any time in the future.

To discuss volunteering possibilities please contact us at enquiries@himalayantrust.co.uk